Import delivery files and retrieve recipients

Import delivery files and retrieve recipients

Import file of postal items

Your time is golden and we know that. That’s why Mi Oficina offers the option to speed up the process for registering your deliveries.

From the “Import Deliveries” tab, you can load all the data on any recipients to whom you have sent a parcel recently. You can then view the information needed to save this information on the platform.

If you want to load the recipient details, you just need to include their ID data in the following order, separated by a tab and in .TXT file format.

File field	Description
First name	Recipient name
Surname 1	First surname of Recipient
Surname 2	Second surname of Recipient
Company	Company
Type of document	Supporting document
Document Number	Identifier
Telephone number	Recipient contact telephone number
Email	Recipient email
Language	Language the messages will be received in connected to delivery events
Street type	Street type
Street name	Recipient street name
Number	Recipient street number
Block	Recipient block
Entrance	Recipient entrance
Stairs	Recipient stairs
Floor	Recipient country
Door	Recipient door
International address	Full recipient address abroad (Only complete for international deliveries)
Post code	Post code of recipient
Town/city	Town of the recipient
Province	Province of the recipient
Country	Country of recipient
Apartado postal	Apartado postal of recipient (if applicable)
Alias	Internal identifier of recipient
End of Log	Mandatory fixed value: E

Careful! You should bear the following in mind when using this file:

Each line or file record refers to one recipient.
If you do not include any information in the optional fields, they will be left blank and this needs to be indicated with a tab to keep the correct field order.
The field "Company" is optional. If you enter details of a recipient in this field, you can leave the “First Name” and “Surname 1” fields empty.
The file can be generated from the Recipient file template (Excel), deleting the first row or field header and saving the file in text format (.txt) separated by tabs.
If the ".txt" file contains an error in any of its recipients, they will not be added to the delivery list and a warning will be displayed so you can make a correction.
If you want to check your exported list of recipients, you just need to click the Back button. At this point, you can edit the details on the recipient list either manually or by replacing them with a new text file.

Furthermore, you can use this file to import all the data about the sender or the telegram text.

Recover previous recipients

From the “Retrieve previous recipients” option, you can retrieve any data you used for previous deliveries to make this process faster and easier for you. You can filter your search in this section with the following terms:

First name
Surname(s)
Company
Delivery reference
Town/city
Postcode / ZIP Code
Country

When you’ve finished, the details of all the recipients that meet your chosen criteria will be displayed. Next, you just need to select the recipients you want to use for your delivery.